| FOI ROLES & RESPONSIBILITIES | FOI ACCESS REQUEST PROCESS | POTPOURRI | FIPPA | FOI PROCESS |
|---|---|---|---|---|
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Who is General Counsel?
This role provides counsel and advice to the Privacy Office as required on FOI requests.
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What are five (5) stages.
There are this many stages in the FIPPA Access Request Process.
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What is FIPPA (Freedom of Information and Protection of Privacy Act).
eHealth Ontario must complie with this Act with respects to FOI request.
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Who can make a request for records in the custody or under the control of a public body?
Who is anyone.
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How can a requestor start a FOI request?
What is through a written request (received by mail, email or fax).
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Who is a Privacy Analyst?
This role is responsible for maintaining the FOI Tracking Log.
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What is Stage 2 - Communication?
This stage involves email notification, acknowledgement letter, etc.
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What is an individuals right of access to information under the control of institutions and what is the protection personal information.
This is the 2 purpose of FIPPA.
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What types of records are covered under FIPPA?
What are contractor records, vendor contracts, response to RFP vendor agreements, technical details on a project, expenses, etc.
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What must a requester provide for a FOI request?
The requester must provide $5 application fee payable to the "Minister of Finance"; be in writting; and have sufficent detail to allow an employee to locate the records.
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Who is the Ministry of Health and Long-Term Care (MOHLTC) eHealth Liaison Office?
This stakeholder group is engaged by eHealth Ontario on FIPPA activities and related issues management processes and outcomes.
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What is Stage 1 - Access Request Received?
This stage involves opening a FOI file, FOI request screening, etc.
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The format the electronic correpondence must be sent in.
What is PDF format.
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What is the frequency that eHealth Ontario reports to the IPC in accordance with FIPPA?
What is annually.
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What is required for a contentious requests only?
This briefing Note is required for the MOHLTC and Cabinet Office.
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Who is the CPO?
This role has delegated responsibility for FOI at eHealth Ontario.
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What is Stage 3 - Records Search and Review?
This stage involves search for responsive records, issue fee estimate, etc.
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How many days must an access decision be provided within?
What is within 30 calendar days.
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What organizations can an individual make a request for information from?
What are Ontario government ministries; most public agencies, boards, commissions and advisory bodies; school boards, colleges and universities; public hospitals; the police; etc.
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When can a FOI request file can be closed?
This can happen when a request has been abandoned or withdrawn by requestor; or once a final access decision has been approved.
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Who is the CEO?
This role is the Head of Institution, accountable for FIPPA compliance and program.
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What is Stage 4 - MOHLTC Records Review?
This stage requires a Briefing Note.
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What records at eHealth Ontario may be subject to a FOI request?
What is any record.
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What year did FIPPA come into effect?
What is 1988.
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What records are examples of FIPPA exclusions and exemptions?
These records are cabinet records; personal information that could invade the privacy of an individual; danger to safety or health, etc.
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