| 4-H Membership/Roles | Miscellaneous | Financial Management | Adult participants | Scenarios |
|---|---|---|---|---|
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5-8 years old
What age group is a primary member?
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NO
Members who are in an ACTIVE status can.
If a Youth or Adult Volunteer is "pending", "incomplete" or "inactive" are they still able to attend 4-H club/project meetings and events.
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No, raffles cannot take place during 4-H sponsored events; it implies an endorsement of activities that are against our policies.
Can raffles occur at 4-H sponsored events?
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Volunteers may NOT sign contracts of any kind on behalf of UC, nor otherwise obligate the Regents of the University of California in any way.
Can a volunteer sign a contract of any kind on behalf of UC? This includes facility use etc..
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Yes an individual can donate unsolicited money. The 4-H program does not require a form for this. But you can share with them our 4-H TAX ID Number
Can an individual donate money to a 4-H Club?
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Youth who is least 11 and no more than 13 years old by December 31 of the program year.
What age group is an Intermediate 4-H Member?
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Annual Project Report (APR)
This document is used for specific project experiences and for youth to receive their achievement pin in their record books.
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4-H groups may NOT give cash contributions (i.e., cash or checks) to any group or organization outside of 4-H.
Can a club donate cash to another organization outside of 4-H?
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A chaperone is a 4-H adult volunteer at least twenty-one (21) years of age.
What is the minimum age requirement to be a chaperone?
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Participation in these shows should NOT be recorded as a 4-H experience or as an “Outside 4-H” experience. Events that do not comply with 4-H Policy may not be recorded in the Record Book at all.
Can a 4-H Member record their jackpot shows in their 4-H Record Book?
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Youth who must be at least 14 and no more than 19 years old by December 31 of the program year.
What age group is a Senior Member?
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Complete and fill out the Incident Report form. The form is for either severe or minor incidents, property damage, theft, or other losses, including motor vehicle accidents. The form should also be used to report injuries to non-employees (i.e.: volunteers, youth members, visitors) Please submit the information within 48 hours, you can amend the report later if more information becomes available.
What form does a project leader need to fill out if an incident occurs during a 4-H activity? How quickly would you need to submit the report?
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The signatures must be from two (2) unrelated individuals, of whom one can be a 4-H member and the other an adult volunteer. The signer may not be the same person as the payee. If the bank does not allow youth members to sign, then there should be two adult volunteers.
Who and how many check signers need to be present on a club check?
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4-H adult volunteers who do not annually reapply to continue as a 4-H adult volunteer are considered to have a break in service. This means they will need to complete the "new volunteer" requirements.
What is a "break in service" for an Adult Volunteer?
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Ask to see if someone in your club would be able to help translate to overcome that language barrier.
Paper enrollment forms can be found in both English & Spanish Contact the 4-H office for any help with translation or further assistance. Be sure to provide a warm, friendly environment where youth/adults feel welcomed as part of the group.
A new 4-H family attends your project meeting and is having trouble communicating in English. What are some resources and things you can do to accommodate this new family and help them feel welcomed?
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An individual must be 18 years or older to serve in this role
What is the minimum age for an Adult Volunteer?
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1.Adults should not be alone in vehicles with members.
2.Adult volunteers should not be one-on-one in a vehicle with members other than their own child. 3.Adult volunteers must have current Member Treatment Authorization and Health History Form - English and Health History Form from parents/guardians before transporting members in any vehicle to any 4-H YDP activity or event.
What is the 4-H policy for Supervision in Vehicles?
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All proposed fundraising activities of 4-H units and VMOs must be submitted to the UCCE county office using the Form 8.7 Fundraising Approval
What does a club/project need to do to receive approval for a fundraiser?
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The youth member's current "Treatment Authorization and Health History Form"
Adult volunteers who are transporting members in personal vehicles to any 4-H YDP activity or event including club field trips and activities, and county, regional or state activities must have what current form on file?
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Each youth is unique, so no single plan is right for every member.
Some examples are: Involving Parents/Guardians, Buddy System, Mainstreaming, Modify & Involve
What gestures/activities can be done during a project meeting to promote a sense of belonging among new members?
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Youth may continue in the program until December 31st of the calendar year in which they become 19 years of age.
What is the cut off date and maximum age for a member to be enrolled in 4-H as a youth member?
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1. Set up a meeting with the parent and project leader and invite another leader in your club to attend as mediation. Try to resolve the disagreement at the club level.
2. If the issue is still unresolved either party can choose to fill out the formal 4-H Complaint form. This can then be turned in to the 4-H office for further guidance.
There is a disagreement between a project leader and a parent. This conversation takes a turn for the worst and a parent storms off angry and upset. What would be the appropriate steps to resolve this disagreement between leader and parent?
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Yes,
Funds need to be deposited in club account. Project leader needs to submit receipts for reimbursement of purchased project materials. Project leader needs to notify CCL/Treasurer to insure funds are reflective in club budget.
Can a project leader collect funds from their 4-H youth to cover project expenses?
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1. Complete the online 4-H Volunteer Interest Survey
2. Create an adult volunteer profile on 4hOnline 3. Complete a Live-scan with the California Department of Justice 4. Complete the New Volunteer eXtension VideoTraining
What steps does a NEW Volunteer need to complete before becoming an active volunteer?
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-Fill out the 4-H 8.7 Fundraising Form and turn it into 4-H Staff for approval.
-4-H policy suggest leader(s) take the online MISKIS (make it safe, keep it safe) training. -Please check with the 4-H office to request a 4-H Facility Use form -Any food preparation and service must be in compliance with all local (city and county) health department rules and state laws.
4-H Members decide to host a fundraiser bake sale in front of their local grocery store. What steps should the members/club take to ensure they are following 4-H Policy?
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